How Does Pros PM Work With My HOA?
If your rental property is located in a homeowners association, managing the property means working within another set of rules. Pros PM will work with your HOA as part of managing your property, but there are a few things we need from you to make that process as smooth as possible.
What Should I Check With My HOA Before Renting My Property?
Before turning your property into a rental, one of the most important things you can do is confirm your HOA’s rental requirements. Every association is different, and some require additional approvals, forms, or documentation before a property can be rented or a new resident can move in.
Specifically, find out:
Does the HOA have a rental cap? Some associations limit the number or percentage of homes within the community that can be used as rentals. You may be placed on a waitlist and/or need to confirm your eligibility each year.
Does the HOA require rental or lease registration? Some associations require the property, resident, or executed lease to be registered with the HOA. The information required, and when it must be submitted during the leasing process, varies by association.
Does the HOA require a Property Management Authorization (PMA)? In many cases, your property management agreement with Pros PM is sufficient to show that we're authorized to manage the property on your behalf. However, some HOAs require a separate PMA or their own authorization form before they'll communicate or work directly with a property manager.
Are there other leasing requirements or approvals? Your HOA may have additional forms, fees, minimum lease terms, resident information requirements, or other rules that affect the leasing process.
Knowing these requirements before we begin leasing your property helps us build them into the timeline, avoid unnecessary delays, and make sure the appropriate documentation is submitted when it's needed. Our team is here to help with these questions and work with your HOA to make this as easy as possible for you.
What HOA Services Can Pros PM Handle for Me?
We can take additional HOA responsibilities off your plate for small annual fees. There are three areas where additional charges may apply:
HOA Payments — $150 Annually
Pros PM can manage and process your HOA payments, helping ensure this recurring responsibility doesn’t get overlooked.
Rental Registration — $150 Annually
If your association requires annual rental registration, we can handle that process for you for an annual fee.
HOA Communication & Compliance — $150 Annually
For $150 per year, a dedicated Pros PM team member can manage communication between the HOA and your resident, including HOA notices and violations.
This gives owners another layer of support without having to act as the middleman between an HOA, resident, and property manager.
What Happens If My Resident Receives an HOA Violation?
If you’ve elected our HOA communication and compliance service, our team can receive and manage those communications for you. We’ll work with the resident when appropriate to address the issue and help bring the property back into compliance.
Having the HOA’s rules and regulations on file from the beginning also helps us communicate community expectations to residents and address concerns more efficiently when they arise.
Who Pays for the HOA violations and fines?
If an HOA assesses a fine, fee, or other charge because of a violation caused by a resident, the resident is financially responsible for that charge. For example, if the trash cans are meant to be out of the street at a certain time, the resident will incur any relevant fines for that violation. Occasionally, fines are meant for the owner of the property, and those are passed along accordingly.
Do I Have to Use All of the HOA Services?
No. We recognize that every property and every HOA is different. Some owners may want us to take care of everything, while others prefer to continue handling certain HOA responsibilities themselves.
Either way, we want Pros PM to have access to the HOA’s current rules and regulations so our team has the information necessary to properly manage your property.
Have questions about your HOA or aren’t sure what your association requires for rental properties? Contact the Pros PM team. We’re happy to help you determine what information we’ll need and which HOA services make the most sense for your property.
